Dear Meeting Planner,

Putting on a successful meeting is a huge responsibility. I know your job can be stressful and your participants are counting on a Unique Experience. I will help eliminate some of your worries by pledging to work with you in the following areas:

In my pre-program preparation, I commit to:

  • Be accessible to discuss plans for my speech and for your meeting.
  • Be educated about your organization.
  • Study your website, promotional material, prospectus or any other supplemental information that you share with me.
  • Understand what your organization does and how you do it.
  • Personally return emails and phones calls to you about the meeting.
  • Submitting a comprehensive Pre-Program Questionnaire for you to explain in detail your meeting requirements.
  • Offer suggestions upon your request to ensure a more successful meeting.
  • Notify you in advance of my travel itinerary.
  • Coordinate with other speakers or speaker’s bureau to ensure that your meeting objectives are met.
  • Provide my supplemental information, i.e. biography, photos, handouts, resources, etc. upon your request.
  • Provide any A/V or room set-up information in preparation for your meeting.
  • Have a specific agreement for my services with you prior to my arrival.
  • Offer to you my free list of tips for a great meeting.
  • Be available for teleconference calls with the directors of your organization to further educate myself about your meeting and your organization.
  • Know the theme of your meeting and understand why you have selected the theme.
  • Tailor my material to suit the needs of your organization.
  • Rehearse my presentation purposefully and anticipate questions and issues that your participants might want to know about.
  • Making our communication as fluid and effective as humanly possible.

While On-Site, I commit to:

  • Notify you when I arrive on site and contact you immediately in the event of delays or possible delays.
  • Be accessible to you from the time I arrive until I leave.
  • Retire early the night before my program so that I am completely rested.
  • Eat appropriately during my visit so that I am totally energized and refreshed.
  • Be reasonable, non-abusive and value conscious in the use of my expenses.
  • Be in the meeting room at least one hour prior to my program for sound check, room set-up and logistical check.
  • Cooperate completely with your set-up crew and other presenters to ensure that your meeting is professional.
  • Make suggestions to the set-up crew regarding lighting, stage set-up, audio/visual as needed to enhance the environment of the meeting.
  • Not make any A/V, room-set up or staging changes without your approval.
  • Dress professionally and appropriately during my visit and especially during my program.
  • Provide an easy, brief introduction and be available to coach my introducer.
  • Be in the room, visible and available to you before my program begins.
  • Circulate around the room and throughout the conference introducing myself to your guests to create rapport.
  • Be cheerful, positive and upbeat during my entire visit.

During my presentation, I commit to:

  • Approach the staging area with energy, enthusiasm and purpose.
  • Adhere to the time frame that you have arranged for the meeting and for my program.
  • Be completely respectful of the audience.
  • Employ advanced adult learning strategies as possible to engage your participants in a meaningful event.
  • Present my material in a logical, coherent manner.
  • Be creative and spontaneous and responsive to the needs of my audience.
  • Present the material in a way that reflects what was advertised to your participants.
  • Allow for questions and comments from the audience during my presentation.
  • Summarize my points to your organization and to the audience in a meaningful way.
  • Be completely respectful of the diversity of the audience.
  • Relate my points, stories, anecdotes and illustrations to your participants and the purpose of the meeting.
  • Offer my educational resources in a respectful manner that has been pre-approved by your organization.
  • Never abuse my assignment by turning my speech into a sales pitch.
  • Be flexible, expect the unexpected and handle any challenges in a professional manner.
  • Have fun, be cheerful, enthusiastic and offer information that causes your audience to thoughtfully consider their personal and professional improvement.
  • Give 100%.

After my presentation, I commit to:

  • Remain in the room to answer questions, respond to comments and offer feedback to the participants of the program.
  • Promptly fill any orders for my products or resources and provide exquisite customer service.
  • Remove my materials, props, and resources in a timely manner for any presentation to be delivered after mine.
  • Check out and depart with minimal effort to you.
  • Provide feedback as per your request on the success of the meeting.
  • Itemize my expenses, provide receipts and bill you promptly as per our agreement.
  • Suggest strategies to further the impact of my presentation for your participants.
  • Never disclose any sensitive information about your organization.
  • Be willing to accept personal phone calls or emails from audience members or executives regarding the presentation material.
  • Request a letter of testimonial from your organization and to provide a recommendation if requested to your executive committee.
  • Make sure that you received exactly what you expected from my presentation…AND MORE.
  • Appropriately thank the meeting planners and parties responsible for my arrival to your event.

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